Rooms

Settings

Before you start planning, the first step is to create rooms for your event.

Add a room

Navigate to
> Program planning
> Settings
> Rooms

• Room name

  Enter the name of the room here, e.g. "London room" or "Poster gallery".
  

• Number of seats

  You can enter the number of seats to be displayed in the graphical planner:

• Room visibility

You have the option to plan events in rooms that are not visible to attendees when your digital program is published in the smart Conference App or online Session Planner.
Change here the setting from "Public" to "Hidden".

• Personal note

Add notes about the room, such as seating, lighting, accessibility, power sources, etc.

• Livestream

It is possible to schedule rooms with livestream. Please contact us for more information.

• Saving

Confirm your details by clicking the Save button.

You can create as many rooms as you like.

Edit rooms

Completed rooms are displayed in a list and can be edited, deleted or reordered from here.

• Edit rooms
  Click on the pencil iconon the left to open the room form for editing.
  

• Delete rooms
  Click the trash bin icon on the right to delete a room.
  

• Changing the order of rooms
  The order of rooms affects how they are displayed in your schedule: the top room in your room list is displayed on the far left in the "Program calendar view".

You can change the order using drag and drop.

You can check the correct display in the "Program calendar view".