Overview
Here you will find an overview of how you can manage the evaluation process.
Preparation
About 6-8 weeks before the start of the assessment procedure, you will receive an e-mail from us with all the important information. The e-mail contains the following files:
Setup data sheet in which you define the deadlines and the evaluation form
Import template for reviewers, in which you can mark the topics to be evaluated
Add missing abstracts
Before the assignment procedure, clarify whether certain abstracts are missing. If this is the case, you can use this method to submit abstracts at a later date.
See: Add and submit abstract on behalf of an author
and: Complete submission on behalf of an author
Assigning an abstract retrospectively
Here you will find instructions on how to assign subsequently submitted abstracts to reviewers:
See: Assignment at abstract level
Replace reviewer
See: Create new reviewer
and: Re-assing on the reviewer level
Change assignment in case of bias
If a reviewer cannot rate an abstract due to bias, you can use this option to change the assignment.
See: Re-assignment in case of bias
Extend deadline
Approximately 1-3 working days before the deadline, Smart Abstract sends a reminder to all reviewers who have not yet completed 100% of the assessment.
If the deadline has been reached but not all abstracts have been evaluated, you can extend the deadline in this way.
See: Extend evaluation deadline
Export evaluation results
As soon as the evaluation process is complete, you can export the results in various formats.
See: Export results
Record acceptance and rejection decisions
Once the decisions to accept or reject have been made, they must be transferred to the system.
