Plan a poster session

Program items

Once you have created a session, you can schedule abstracts in the poster session.

To be able to schedule abstracts in a poster session, the session must have "Poster presentations (without times)" selected in the session "Attributes".

Open the planning view

Navigate to
> Program planning
> Program list view

and select the Schedule session button:

or open the Session and select the Scheduling tab:

Load abstracts

Select the "Show abstracts" button to see a list of available abstracts that you can schedule.

Before loading the abstracts, you can use a filter to narrow down the selection to the abstracts you need, e.g.

• load only 'unscheduled' abstracts

• only load abstracts of the "Poster" presentation type

Select poster

After loading, a new window will open with an overview of the posters that can be inserted into the session.

1. Select all posters: Tick the checkbox at the top of the table header in the left column (1)

   or Select individual posters: Tick the checkbox in front of the abstract in the left column.

2. Confirm your selection with Assign selected abstracts (2)

Once inserted, the poster session is created.

Sorting posters

After inserting the posters, you can sort the entire poster session according to your requirements. Open the drop-down menu under 'Planned posters | Order'.

1. Select the desired order here:

After your choice the selected order will be applied.

Manually change position

You can manually change the position of scheduled posters using drag and drop.

1.Move the mouse over a poster.

2. Hold down the mouse button.

3. Change the position of the poster by dragging the mouse to the new position.

Import poster session

Do you have a large poster session and the sorting options do not meet your needs?
Send us an Excel list with the posters sorted in the correct order.
Your list must contain only the following columns:

• Abstract Number (column label) – with the abstract numbers, e.g. A-123

• Abstract Title

Switching between sessions

If you want to plan the next session immediately, you will find an overview of the sessions already created in the top right corner. Here you can search for the desired session and open the planning view by clicking on the associated work abbreviation.