Set acceptance and rejection

Abstract management

As soon as it has been decided which abstracts are to be presented at the congress and in which form, the decisions must be entered into the system.

The following data must be entered:

1. Status: an abstract is accepted, rejected or accepted with reservations.

If you do not provide any other information, the option chosen by the submitter will be accpeted as the topic and presentation type.

2. Optional - final topic: the final topic may be different from the submitter's preferred topic.

3. Optional - final presentation type: the final presentation type is different from the submitter's preferred presentation type, if applicable.


Step 1: Select abstracts (in list view)

The list view allows you to enter decisions for multiple abstracts at the same time. The list view contains all relevant information about the review process.

  • Explanations can be found for each column by clicking on the ? symbol in the column header.

  • You can sort the list by clicking on the column header. An existing sort is indicated by a white arrow.

Navigate to
> Abstracts & Reviews > Abstracts

Open the "Filter Abstracts" section.

Select the group of abstracts for which you want to set decisions.

Example 1: Selecting abstracts to be accepted as presentations

Show me all abstracts

  1. submitted as a talk

  2. on topic 1.1

  3. with the rating: 7.5 to 10 points


Important: When filtering topics and presentation type, "Submitted" must be set in this case (see figure).

Confirm your selection with the Filter by selected criteria button.

The list view will now show the abstracts that match the set filter.

To set the decision criterion for the abstracts from your selection at the same time, click above the list at Mark: all - none on all.


Example 2: Selection of abstracts to be accepted as posters

Show me all abstracts

  • submitted as presentation

  • with the rating: 2 to 7.4 points

Example 3: Selection of abstracts to be rejected

Show me all abstracts:

  • submitted as oral presentation or poster

  • with the rating: below 2 points

Step 2: Set decision for acceptance/rejection

Open the section "Make your final selection".

Example 1: APPROVE abstracts and CONFIRM final presentation type (and topic)

Select the Approve button at "Set status".


  • All selected abstracts will be set to "accepted".

  • The submitted topic will be confirmed by setting the final topic automatically.

  • The submitted presentation type will be confirmed by setting the final presentation type automatically.


Example 2: Accept all abstracts and CHANGE the final presentation type

Select the final presentation type at "Set final presentation type" and confirm it with Set final type.

To set the final topic and presentation type, please do not change the original information on the part of the submitters, but set an additional status according to the following principle:

  1. The submitters prefer a topic/presentation type.

  2. The reviewers recommend a topic/speech type

  3. The program committee decides on the final topic/speech type.


  • All selected abstracts will be set to "accepted".

  • The submitted topic will be confirmed.

  • The submitted presentation type is changed.

Reassignment of the submitted topic to another topic block is done analogously under "Set final topic".

Example 3: Reject all abstracts

Select the Reject button at "Set Status".

Result: All selected abstracts will be set to "rejected".

3. Optional: enter the acceptance status in the detail view

If you want to set the status for abstracts individually and not in the list view, you can also work in the detail view.

Enter the abstract number or title in the search field and click the Search button.


In the search results list refer to the in the "View or edit the abstract review" column and click the title of the abstract you want to accept or reject.


The detailed view for rating results the abstract opens.

  1. Scroll down to the "Your final decision" section,

  2. select the desired status,

  3. change the final presentation type and/or the final topic if necessary,

and click the button

  • Save and back to return to the list view.

  • Save to stay on the details page.


Other articles on abstract administration