Invited speaker submission
Managing deadlines
What is the Invited-Speaker Deadline?
The Invited-Speaker deadline enables an additional, separate submission process that can run beyond the regular deadline or be set up after the regular deadline has passed.
The Invited-Speaker deadline is not open to the general public, but opens a submission process only to individuals with the "Invited Speaker" role.
Abstracts by "Invited Speakers" are recorded and marked separately in the system.
Upsides: you have control that only invited speakers use this submission procedure.
You do not have to ask for the contents of mandatory fields afterwards.
Downsides: You have to create the authors who should get the role "Invited speaker" in the system yourself with their access data (e-mail address, preliminary password) and then invite them.
Both abstract and speaker will be marked "invited" - this will have an impact if you use the smart Planner module.
Requirements: You have the email address of the speaker and you are not using the "Invited Speaker" role in the smart Planner module .
Setting up the Invited-Speaker deadline
Step 1: Set the "Deadline - Invited speakers"
Navigate to > Configuration > Deadlines
Scroll down to the section "Deadline - Invited speakers".
Set the deadline date for Invited Speakers and click on the "Save
" button.
Step 2: Mark a person as "Invited speaker
See: Assigning user roles
Step 3: Send the login data for "Invited speakers"
See: Sending login data or invitation link to users
Extension / Add-On: Invited speakers submission
The add-on feature includes the setup of a separate submission for invited contributions incl. import of speakers, individual deadline, separate mailing, separate planning etc.
Please contact us for more information.